Key Timings & Deadlines

Complete Activation Form: Wednesday 21 February

Hire Equipment Requests: Wednesday 21 February

Public Liability & Vehicle Registration: Wednesday 29 February

Partner & Vendor Bump In: Saturday 9 March 9am – 3pm & Sunday 10 March 4am – 5am. Please advise exact time when completing activation form

Event Date & Operational Time: Sunday 10 March, 5:30am – 12pm

First wave start: 6:15am

Last finisher: 11:15am

Bump out: Sunday 10 March, 12pm – 1:30pm

Vehicle Details

  • All vehicles that require access to the venue must have their registration details lodged with the event team PRIOR to the event weekend (see deadlines tab)
  • Please phone the venue manager when you arrive on site to be directed to your location
  • When driving within the venue you must have a ‘spotter’ from the event team with you at all times
  • Please drive at walking pace (5km/hr) with hazard lights on
  • Vehicles MUST NOT drive on the grass. If your activation involves a vehicle, please contact event organisers so we can make appropriate arrangements.
  • All vehicles parked at the event MUST HAVE drip trays placed beneath. It is the vendors responsibility to provide these trays.

Site Rules

  • Any marquees self-erected on site must have enough weights in place for safety. Pegging into the grassed area or tying off surrounds objects is NOT If you do not have weight, please contact the event organisers to arrange hire of weights.
  • You are responsible for providing your own electrical leads and ensuring they have up to date test and tagging compliance. Power will only be available to those who have requested and pre-arranged with the event organisers
  • Please do not store boxes or any solid object on the grassed areas. (tables, chairs etc are fine)
  • Security will be onsite overnight for Friday 8 March and Saturday 9 March. However, we take no responsibility for any property left on the premises
  • Please ensure where possible you practice the best environmentally sustainable practices with reducing waste, reusing where possible and recycling recyclable produces into the recycling bins
  • Please ensure your activation team bring their own reusable water bottles, there will be a Hydration Station set up in the middle of the venue
  • Please ensure you provide appropriate safety items for your activation staff including sunscreen, hats, ponchos, hand sanitiser, masks, etc
  • Please ensure that public safety is paramount at all times
  • When bumping out it is your responsibility to ensure that all equipment used is packed away and rubbish is disposed of in the appropriate manner
  • All contractors must have appropriate signage displayed while constructing ie “Danger Construction Site Please Keep Out”

Safety Information

Medical

  • Medical staff will be onsite during the Event Day activities.  Should your staff or any participants require medical assistance please report to the 1300Medics tent or advise one of the EMS Australia staff.
  • You can also call the medical hotline which is: 0421 003 720
  • In the event of an emergency, always call 000

Venue Evacuation Plan

Please see evacuation plan here

Suspicious Behaviour

  • In the unlikely event of any suspicious behaviour please alert EMS Australia team as soon as possible.
    1. Suspicious behaviour can be from the participants or the general public, and can be anything from a bag or backpack left unattended or wearing a large jacket in warm weather or even a person acting irritated.
    2. If you find an unattended bag/backpack
      1. Ask if anyone owns it
      2. If no one does, do not touch it
      3. Alert others to keep away
      4. Contact the venue coordinator as soon as possible and they will alert the appropriate people.

Venue Map & Site Access

Please note the venue map is subject to change without notice. Please check back the week of the event for most up to date version. IWDFR24_VENUE 1 (1)

Saturday access is via either entrance. Sunday access is via Entrance 2 only.

Confirm your activation

IWDFR 2023 Partners Activation Form

  • Company Details

  • Drop files here or
    Max. file size: 32 MB.
    • ONSITE CONTACT

    • Activation Requirements

    • Please note for both on course & village activations. E.g. 6x3m, 3x3m
    • For example marquees or furniture (at additional cost)
    • If multiple vehicles are to be used, please separate with a comma.
    • (required for bump-in/out)
    • Please provide a specific time, and note that you will need to check in with EMSA on arrival
    • Detail required for approval and to be included in commentary notes. Please include detail on both on course and village activations.
    • COVID Information

    • You are required to agree to the following to comply with QLD government’s current advice in relation to COVID-19, using their traffic light status level. Any staff working at the event must adhere to the following guidance:
    • IWDFR raises funds for Mater Chicks in Pink to support women with breast cancer. By signing this form you agree to follow the Queensland Government’s current advice at the time of the event. We thank you for your assistance in keeping everyone safe.